Terms & Conditions – Camp

Last updated: December 7, 2025

These Terms & Conditions explain how our camp works and what you can expect from Antwerp Powerchairhockey Collective VZW.

ART. 1 – Registration

You can register through the form we share on our communication channels.
Your registration is only valid when all required information is filled in correctly.

ART. 2 – Information Obligations

Please give correct and complete information.
If we discover wrong information, we may cancel your registration or charge extra costs within 5 working days.

For travel outside Belgium, you must bring:

Your ID card or passport
Written permission for minors
Travel assistance insurance details
Any documents required for the countries you visit or pass through

ART. 3 – Payment Terms

What the Camp Fee Includes

Your total price depends on your choices. It can include:

Your stay
Activity package
Three meals per day
Accident insurance
Accommodation and meals for your personal supervisor

Payment Methods

We offer several payment methods. You can also pay in instalments with Klarna or Riverty.

Deadlines

Invoices must be paid within 30 days.
The full amount must be paid 6 weeks before the camp.
If you receive the invoice less than 30 days before the start, you must pay immediately.

Unpaid invoices may lead to an extra fee or removal from the camp.

Payment Options

One full payment
Three instalments via Klarna or Riverty

ART. 4 – Cancellation

Cancellation by the Participant

You must cancel in writing by email or registered mail.
You may cancel for free within 14 days after receiving the invoice. If the camp starts within this period, you may cancel for free until the start date.

Cancellation costs:

10 weeks before the camp: 0%
More than 30 days before: 25%
Within 30 days: 50%
Within 8 days: 100%

Cancellation by APHC

We may cancel the camp when:

There are too few participants
There is force majeure, like extreme weather or a pandemic
Safety cannot be guaranteed
There are not enough qualified supervisors

If we cancel, you will receive a full refund within 30 days.

ART. 5 – Acceptance of Registration

We check every registration.
You will receive an email to confirm if you are accepted or not.
Selection rules may differ per camp.

ART. 6 – Liability

Participant Liability

You are responsible for damage caused by breaking the rules or by unsafe behavior.
If your actions put others at risk, we may remove you from the camp without a refund.

APHC Liability

We follow our obligations unless force majeure or participant actions prevent this.
APHC is not responsible for lost, damaged, or stolen personal items.

ART. 7 – Insurance

All participants are insured through Sporta Team.

Who Is Covered

Participants
Volunteers, trainers, and monitors

Where You Are Covered

During all camp activities
During travel to and from the camp
Worldwide

What Is Covered

Physical accidents
Heart failure and strokes
Civil liability
Legal support

ART. 8 – Complaints

Send complaints before the camp to info@aphcollective.be.
During the camp, report issues on-site and also send them in writing.
Complaints must reach us within 8 days of the incident.

ART. 9 – Lost & Found

We keep lost items for one month after the camp.
After that, items may be donated or thrown away.
APHC does not compensate for lost or damaged items.

ART. 10 – Communication

We communicate in Dutch or English.
All official documents are available in English.

ART. 11 – Agreement

By submitting the registration form, you agree to these Terms & Conditions.
Typing or printing errors are not binding.

ART. 12 – Privacy

We process your personal data according to the GDPR.
You may request access or corrections at any time.

Portrait Rights

By accepting these terms, you allow us to take and publish photos or videos during the camp.

More Information

For questions, contact us:
Email: info@aphcollective.be
Phone: +32 499 20 91 02