Practical information

(CLOSED) REGISTER YOUR TEAM

We operate on a system that offers a two-week sign-up window. Once registrations are closed, we will select the players.

Starting on 06/12/2025, 18:00
Closes on 20/12/2025, 18:00

Who’ll make the cut for this camp?
We’ll keep the tournament’s standards high, but our selection will also embrace players at all levels!

WHAT DOES IT COST?

Registrations

Registration fee:

It’s €100,- per team (€50 /person).

Penalty fee:
We ask each team to bring a referee capable of officiating a minimum of 4 matches during the two-day event. If a team fails to bring a referee, a penalty of €50 (€25 per team member) will be imposed.

Lunch money:
You’ll receive €20,- as a gift from us to spend on your lunches.

Hotel

HOTEL STAY AT VAN DER VALK:
For the third year in a row, players and referees can book a hotel room via APHC.

We partnered with Van der Valk Brasschaat, just 13 minutes by car from Sport Vlaanderen Brasschaat (the sports hall for the weekend).

All hotel bookings are handled by APHC. We work with a €84,- per person, per night. This is €8,- more than last year. The prices are based on the ones we got from the hotel. 

ADD-ON

• Breakfast buffet:
  €17,50 per person, per morning
• Extra bed in your room:
  The hotel can place an extra bed in each room. This is an extra €84,- for the person. If it needs to be an electric one, let us know. You can find the pricing for an electric bed to be rented on this website.
• Extra mattress on your bed:
  Some guests have asked us to place an extra mattress on their bed so it’s easier for the caregiver. This is possible for no additional pricing! Just let us know in the form.
  
• Renting assistive devices:
  Equipment can be arranged through APHC and deliverd to the hotel. Let us know through the form is there is something you’d need. You can find the pricing for an electric bed to be rented on this website. 

You can book your hotel stay through us. You’ll spend your night(s) at the 4-star hotel “Van Der Valk Dennenhof” in Brasschaat. This hotel is a 13-min ride to the sports hall by car.

ADRESS
Van Der Valk Dennenhof
Bredabaan 940, 2930 Brasschaat

BOOKING & PRICES
All hotel bookings are handled by APHC. We work with a €84,- per person, per night. This is €8,- more than last year. The prices are based on the ones we got from the hotel.

ADD-ON

• Breakfast buffet:
  €17,50 per person, per morning
• Extra bed in your room:
  The hotel can place an extra bed in each room. This is an extra €84,- for the person. If it needs to be an electric one, let us know. You can find the pricing for an electric bed to be rented on this website.
• Extra mattress on your bed:
  Some guests have asked us to place an extra mattress on their bed so it’s easier for the caregiver. This is possible for no additional pricing! Just let us know in the form.
  
• Renting assistive devices:
  Equipment can be arranged through APHC and deliverd to the hotel. Let us know through the form is there is something you’d need. You can find the pricing for an electric bed to be rented on this website. 

PRACTICAL INFORMATION

APHC BATHROOM

Due to accessibility challenges in standard hotel bathrooms, APHC will provide one dedicated wheelchair-accessible (bath)room for players and referees who require additional space or support. APHC will book one accessible room on the ground floor (located immediately at the entrance of the corridor) and make this room available exclusively for use as an APHC bathroom.

This facility is intended for those who cannot safely or comfortably use the bathroom in their own room, for example when using a hoist and/or a shower/toilet chair. Clear APHC signage with the applicable arrangements will be displayed on the door. Access will be strictly managed via the hotel reception to ensure proper use and availability for those who need it.

Van Der Valk will provide extra materials such as towels and a mop. We do ask users to leave the room clean and tidy after use. During the 2025 edition, we noticed that card usage needs to be more strictly managed, to ensure better oversight of who is using the room, especially since only two room keys can be issued.

From 2026 onward, the following system will be implemented: There will be one single card/room key, which will remain at reception. APHC will provide the hotel in advance with a list of players and referees who wish to use the bathroom. The player or referee can collect the card from reception (staffed 24/7), use the facilities, and return the card afterwards. Thanks to the list, there is double control over who uses the room and where the key is.

BOOKINGS

All bookings are handled through us. Any booking requests from players or referees that reach the hotel directly (e.g. by phone) will be redirected to us or put in contact with us. We bundle all bookings into one clear Excel spreadsheet, including information about the number of wheelchairs at breakfast and in the room, and whether (sports) wheelchairs will be charged in the room or in the basement.

WHEELCHAIR CHARGING – ROOM OR BASEMENT

The hotel has provided us with a space in the basement/storage area where players can charge their (sports) wheelchairs if there is insufficient space in their room.

VAN DER VALK ACCESSIBLE TOILET

There is also an accessible toilet in the hotel lobby, but it is not very large. Of course, everyone can use this facility.

ARRIVAL DAY

The APHC team tries to be present as a team at the hotel on the Friday of the event weekend at 15:00 to welcome the first guests. This helps strengthen the sense of connection between APHC and the players and referees. It also allows guests to ask last questions, and we can assist with unloading for those who need help. This usually lasts until 17:15, after which we leave for the sports hall for setup. The start up starts at 18:00.